ChatGPT & AI Policy Framework

Complete solution for safe AI governance

This comprehensive toolkit gives you everything needed to implement proper AI governance quickly and effectively. Designed for organizations of all sizes, this ready-to-use system helps you establish clear guidelines, protect sensitive data, and enable safe AI innovation—without requiring technical expertise or extensive resources.

What's Included:

• Complete AI Usage Policy - Professional, customizable policy document covering all essential aspects of AI governance
• AI Tool Approval System - interactive request form and approval workflow for managing AI tools
• Data Classification Matrix - visual guide helping employees understand what data can be used with AI
• Quick Reference Guide - essential guidelines in an easy-to-digest format for all employees
• Manager's Discussion Guide - helps team leaders effectively communicate policy requirements
• Incident Reporting System - structured form and process for handling AI-related incidents
• Approved Tools Database - pre-configured database of common AI tools with usage guidelines
• Implementation tracker - Interactive dashboard to monitor your rollout progress across all phases
• Phased implementation timeline - step-by-step timeline with suggested timeframes for each phase
• Supporting policies - additional guidelines covering ethical AI usage, data handling procedures, tool evaluation criteria, and IP concerns
• Comprehensive training materials - complete training package with employee presentations, practical scenarios, onboarding guides, and assessment tools

Why this framework?

• Protect your company from AI risks in minutes
• Complete toolkit with policy, forms & guides
• No technical expertise required to implement

This solution saves you countless hours of research and development while providing a professional governance framework based on industry best practices. Simply customize with your company information and implement immediately.

Perfect for:

• Small to mid-sized businesses (10-250 employees)
• Startups and growth-stage companies adopting AI tools
• Organizations implementing formal AI guidelines for the first time
• Companies looking to protect sensitive data while enabling innovation
• Non-technical teams needing practical governance solutions

Easy Implementation:

Simply duplicate this Notion template, replace the placeholder text with your company information, and customize to fit your specific needs. Clear instructions guide you through each step of the process, making implementation straightforward regardless of your organization's size or industry.

This template provides a general framework applicable in many jurisdictions but is not legal advice. Organizations should review and adapt this policy to comply with specific regional regulations and consult with legal counsel before implementation.